CAMPAIGN-1: Community Resilience Idea Expansion, Seeding, and Linking via the ISSBLS Cadre

MICROSOFT OFFICE ONLINE DIGITAL LANGUAGE TRANSLATION TUTORIAL

LANGUAGE TRANSLATION TUTORIAL

(POST#2 OF 2)

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POST#2: HOW TO TRANSLATE DIGITAL PREPAREDNESS DOCUMENTS TO OTHER LANGUAGES

USING MICROSOFT OFFICE ONLINE "OFFICEAPPS-LIVE" WORD DOCUMENT LANGUAGE TRANSLATION FUNCTION

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PURPOSE: Improve access to preparedness information (in other languages).

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BACKGROUND:

I’ve been working with Windows-10 Enterprise via the Insider Program for almost a month now, and (as some of you know) it has been integrated with the “Cortana personal assistant” with voice functions. The neural mapping required for some of Cortana’s functions has required major innovations to the Bing.com search engine. One of those innovations is the Microsoft “OfficeApps Live” (Word Online function) that can immediately open Word documents on the internet and translate them (and more).

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NEW FUNCTION: In any Bing.com search you may have (now noticed) that there is a “Web View” link (on every search result that contains a Word Document). This web view link is used to view that document online, and can be leveraged for a translation task, to translate the document to the language of your choice.

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-------------Try out this NEW Feature and Translation method below-------------

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INTRODUCTION:

Below I’m providing a tutorial on how a document can be opened online, and translated in place to another desired language. I’m using (as my example) a FEMA preparedness document (.doc or .docx) to demonstrate that anyone can create a digital preparedness library and translate it to the Language they desire.

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Try it for yourself using the example document “Preparedness.doc” as follows:

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----------------------BEGIN TRANSLATION TUTORIAL----------------------

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EASY EXAMPLE: (QUICK PROOF OF CONCEPT)

1. Here is an example “OfficeApps Live” (web view) link below that (I copied and pasted here for you), which is a link to a Preparedness document on FEMA’s website.

https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Ftraining.fema.gov%2Femiweb%2Fdownloads%2Fcasestudychapter2020405.doc

(Click this link or copy/paste it into your web browser to get started)

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2. Wait several seconds for the document to load like any other web page would.

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3. You should now be within the Microsoft OfficeApps Live web view, and see “Word Online” in the upper left corner, and beneath it, are the 3 drop-down menus labeled “file,” “print,” “find” …(you can also see the title of the document, and the text, this example is a Preparedness topic).

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HOW TO TRANSLATE:

a. In the web view, click on the “file” tab underneath where it says “Word Online” and it opens the “file” menu window.

b. You can immediately see (side-by-side) a vertical blue panel, and a big vertical white panel with a “Translate Button,” CLICK THAT “TRANSLATE BUTTON.”

c. When you click the “translate button,” you should see a small window that will open that says translate, and has a “choose the language” drop down box. Click the drop down box ARROW icon, scroll down, and click “SPANISH” and click the “OK” button.

d. The document will now begin a quick process of (being translated from English to Spanish), please be patient for about 10 seconds or so (depending upon the length of the document).

e. You should now see the document in Spanish! If you want to translate it back to English, you click the same translate button again.

f. Save the document or print it if you desire to add it to your digital library (and if that is permitted by the website).

g. The Microsoft “OfficeApps Live web view” provides a wide variety of Languages to translate (to and from).

g. Close the webpage when you are done viewing it.

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**********************REFERENCE AVAILABILITY*********************

NOTE: Many preparedness documents are translated already by FEMA.

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THEORETICAL ALL LANGUAGE TRANSLATION OPTION:

If FEMA and others provided a “.doc” version of all of their preparedness documents, then everyone could have all of the preparedness documents in the language of their choosing by following my (simple tutorial) above.

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OTHER CURRENTLY AVAILABLE OPTION:

IT TAKES MORE WORK TO DO IT, BUT EVERYONE CAN ALREADY DO THIS (FOR FREE) WITH PDF DOCUMENTS, AND WEBPAGES, BY SIMPLY CONVERTING THE HTML, OR PDF TO WORD OR TEXT (WITH FREE CONVERTER SOFTWARE OR A PDF OR XLS PRINT DRIVERS), THEN NAVIGATING TO THE BING TRANSLATE WEBSITE, AND PLUGGING THE TEXT (YOU WANT TRANSLATED) INTO THE BING WEBSITE TRANSLATION INTERFACE AND TRANSLATING IT.

NOTE: This takes much more time and extra steps (than this simple tutorial).

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MANUAL DOCUMENT LOCATION AND TRANSLATION EXAMPLE:

You can do the easy example above for the documents you want as follows.

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1. Navigate to the Bing.com search engine and do the following

a. Type these (exact words below) into the search box:

Preparedness filetype:docx

=>and click search or hit enter.

b. You should now see a search results list of “Preparedness” “documents.”

c. Look at one of the search results, and you will see a small blue link called “web view”

=> click this “web view” link => this is what takes the USER to the Microsoft OfficeApps Live web view interface (same as the link in the above example).

d. Follow the steps in the “easy tutorial above.

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2. Now you can do this with any document you desire to and (simply follow the easy tutorial example in the above section).

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RE: GOOGLE (Google has a mechanism to translate as well)

Alternatively, anyone could use google.com to translate a webpage (where available), or portions of it. Step one is to enter the search terms you desire to find, and locate the search results. Then copy the information you want. To translate the information to another language, do the following…

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SPECIFICALLY WHAT TO DO:

On the Google.com webpage, the Translate button is located in the upper right corner of the screen, you must click on the icon that looks like (9 dots in a square) ~kind of like this:

=>Scroll down one level to the “translate” button, click it and it will take you to Google translation service (as you wish).

=>Paste (your copied information) into the left translation box, and specify the language you desire to translate the information to on the right box, and then click translate.

=>There are other Auto-translate options to choose from as well.

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If you need to know where to find preparedness information the (Look at Post#1 of 2, which is a tutorial of how to procure lots of preparedness documents). Then you can try testing this translation function out on them (see the reference section for details).

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Hope this helps everyone in the U.S. to have more access to these documents, in every language, and be more prepared!

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REFERENCES:

FEMA NPC Forum

This topic is also discussed at FEMA National Preparedness Community (NPC) here: http://community.fema.govdelivery.com/connect.ti/readynpm/messageshowthread?threadid=51246

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POST#1 OF 2 (DOCUMENT PROCUREMENT) IS MIRRORED, AND WILL BE UPDATED PERIODICALLY AT “THE U.S. COMMUNITY SAFETY AND RESILIENCE HUB” HERE:

http://uscsrh.ideascale.com/a/dtd/HOW-TO-CREATE-YOUR-OWN-PREPAREDNESS-DIGITAL-REFERENCE-LIBRARY/109299-29117

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POST#2 OF 2 (IS THIS LANGUAGE TRANSLATION TUTORIAL), AND WILL BE UPDATED PERIODICALLY.

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